Turnaround/Lead Time & Scheduling

Our capacity allows us to press approximately 70,000 records per month (varies a bit depending upon mix of orders, how machines are running, vinyl colors, and even the weather [big factor in the summer]).  While this capacity does not permit us to have the fastest turnarounds of any vinyl pressing plant, from day one, Gotta Groove’s mission has been to produce the highest quality vinyl records from both a sonic and aesthetic perspective at a fair price; and strive to provide industry-best customer service.  Please, feel free to call us at 800-295-0171 for more information, and we will do everything that is physically possible to try and work out a schedule that works for your project.

Very generally speaking, we advise customers to plan at least 2 months in advance for any first pressing order, throughout most of the year.  However, every year since we opened in 2009, our turnaround has been 3+ months from mid-July through about mid-September.  So, while turnaround is always subject to change depending upon a myriad of factors, these are some cyclical trends you can generally factor into your release plans (please always speak with us first before booking any events/release dates).

CURRENT APPROXIMATE TURNAROUND TIMES

(UPDATED 11/25/14 – CHECK BACK BEFORE PLACING AN ORDER)

IMPORTANT NOTE:  Based upon current demand levels, we are projecting that turnaround times may exceed 4 months by Mid-January.  In spite of our constant re-investment to increase capacity, demand continues to far outpace the rate at which we can realistically increase capacity without raising pricing and/or sacrificing quality control and customer service.  We cannot emphasize enough the importance of planning as far in advance as possible, and placing your order at as early a date as possible.  We are also limiting order quantities to a maximum of 2,000 units through March 1, 2015 to try and assist as many customers as possible to achieve the fastest turnaround possible during this very high demand period.

12″ standard weight – orders placed business week of November 24, 2014 will probably be on press sometime around third week of March depending upon qty and color(s).* 

12″ 180 gram – orders placed business week of November 24, 2014 will probably be on press sometime around last week of January depending upon qty and color(s).* 

7″ — orders placed business week of November 24, 2014 will probably be on press sometime around last week of January depending upon qty and color(s).*

RECORD STORE DAY PLANNING

While we do not typically press more than a handful of official RSD titles, over the years more and more non-RSD titles have been planned and released by bands and labels during the same time frame.  Due to this phenomenon, we strongly encourage you to take a look at the suggested cutoff dates below when planning for either your own actual RSD releases, or any records you are planning to release around either Thanksgiving or mid March through mid April. Please note that these cutoff dates are suggestions, and should not be taken as absolute and/or “guaranteed” dates.  As much as we wish we could say otherwise, there are no guarantees in vinyl manufacturing timelines.

Mid-March through Mid-April 2015 Delivery Dates (or RSD 2015):

PLEASE NOTE: As of 11/24/14, we are almost completely booked for the second half of the month of March in terms of assembly/shipping capacity, so we cannot take on any additional 12″ orders with due dates within the last two weeks of March.  Please call us if you have release plans during this time frame, so we can discuss viable alternatives.

March Delivery Masters cutoff date – 12/15/15

March Delivery Art cutoff date – 1/2/15

2014 HOLIDAY CLOSURES

GGR will be closed 11/27 and 11/28 for Thanksgiving.

GGR will be closed 12/24 and 12/25 for Christmas.

GGR will be closed 12/31/14 and 1/1/15 for New Years.

Happy Holidays!

* All dates listed on this page are approximate —  ship dates (which can fluctuate) are assuming GGR is handling lacquers, plating, and label printing — regardless of whether it is a first pressing order or a re-pressing order (see notes about this on our FAQ page).  Turnaround can vary if you are supplying any of these parts.  Also assumes you will provide necessary approvals within 2 business days of receipt of test cuts, test pressings, and/or art proofs.  Actual ship dates can vary dramatically depending upon the amount of assembly work involved on a given project in comparison with other jobs in assembly at the same time – figure 2 to 10 business days, but feel free to contact us for more specific estimates.  If you are trying to plan a specific release date and/or event, please discuss with us before committing to any date, in spite of any other information posted on this page.

Orders which are placed along with all audio and art files are always processed first.  We apologize, but it is impossible to accurately predict scheduling if we do not have all of your audio and art assets in hand.

Orders where customers are supplying print parts (especially labels) will not be scheduled until a PDF label proof is provided to GGR, and a set ship date has been provided for customer supplied print.  Again, we apologize for the stringency, but it is terribly problematic to schedule your job, and then due to delays caused by you or your outside print vendor, miss your scheduled press date. [Happens very frequently, which has caused the need for this policy. But, please call us if you have specific circumstances which may make it difficult to comply with this policy, and we are always happy to be as flexible as possible.]

General Art Processing Turn Times:

Record labels – usually baked and ready to press into records around 4-5 weeks after proof approval

Direct-to-board single pocket jackets (7″ and 12″) – usually around 4 weeks from proof approval, except qty’s less than 500, which can take 8-10 weeks

Direct-to-board gatefold jackets (7″ and 12″) – usually around 6-8 weeks from proof approval, except qty’s less than 500, which can take 8-10 weeks

Tip-On Jackets (Single Pocket and Gatefold) – usually around 11-12 weeks from proof approval

12″ Printed Innersleeves (polylined or polylaminate interior) – usually around 8-12 weeks from proof approval

All other a-la-carte art items – varies depending upon the item.

Add approx 4 weeks for die cutting / foil stamping / spot gloss / other custom work.

Add approx 4 weeks for single pocket LP jacket orders in quantities under 500 units.

These are general guidelines for when submitting your order – you can submit masters ahead of art to speed things along.  But, it is always best to submit all assets at as early a date as possible to provide us with the most flexibility in moving your pressing up in the schedule as feasible.

 General Audio Processing Turn Times:

While things can certainly move faster or slower depending upon many variables, we recommend that lacquers are CUT (either if we are cutting them in-house, or if you are supplying your lacquers from elsewhere) no later than 2 months before your pre-scheduled press date.  For most in-house lacquer cuts, this means placing your order a minimum of 3 months before your desired ship date.

If you are using our in-house lacquer services, figure that lacquers are typically cut within 4-5 weeks of when we receive your masters; or within 2 weeks of when you approve your test cut samples emailed to you (if you opted for this additional service).  (test cuts usually take 4-5 weeks)  Timelines can vary throughout the year.

Test pressings typically ship about 6-8 weeks after lacquers are cut.  Generally speaking, we run test pressings about twice per month.  Timelines can vary throughout the year.

 

Please note – all dates on this page are subject to change, so we cannot emphasize enough the need to actually talk with someone at GGR before committing to any date.  Also, please check back to this page frequently, as dates are always fluctuating (sometimes a few times per day).  While demand can fluctuate dramatically throughout the year, the capacity of the pressing equipment has its upper limit which does not change.  Therefore, you may sometimes need to order much farther in advance of when you actually need finished product.

We will always do our best to deliver by your date, or if necessary, suggest alternatives to you.  One of the worst things to happen in this biz is to have an event built around a record release, and not have the records in hand.  Please keep us informed of your plans so we can do everything in our power to help you.